A Data Protection Officer (DPO) is a person within a company that acts as an independent advocate for the proper care and use of customer’s information. The role of a DPO is formally laid out by the European Union (EU) as part of its General Data Protection Regulation (GDPR). Under the regulation, all businesses that market goods or services to customers within the EU and collect data, as a result, must appoint a DPO. The DPO keeps up with laws and practices around data protection, conducts privacy assessments internally, and ensures that all other matters of compliance of data are up-to-date.
Benefits of using InfoTrace
Outsourcing the role of the Data Protection Officer (DPO) to InfoTrace includes, but not limited to:
- Engage an experienced team of privacy specialists with a wide-range expertise in data protection
- Providing you a peace of mind data protection related activities, so that you can focus on your core business
- Improve the level of GDPR compliance
- Mitigate the risk of a conflict of interest of the designated DPO, so that they can focus on their role
- Ownership and structure to privacy and data protection activities, which means that you have a great deal less to worry about.
Tasks and Responsibilities
InfoTrace’s DPO can perform the following tasks:
- Compose and maintain an annual data protection plan
- Provide personnel training, and create and maintain your data inventory; including creating a comprehensive planning process
- Inform and advice your customers and suppliers on data protection and privacy related matters
- Monitor business and staff compliance
- Provide advice on conducting DPIA’s
- Assist in dealing with supervisory authorities on your behalf
- Act as a contact point between your company and authorities.
InfoTrace DPO as a Service can focus on the requirements set out in the GDPR, as well as operative data protection activities. The service does not thus have to be limited to mere advisory and compliance monitoring described in the GDPR. The DPO duties outsourced to InfoTrace will take care of other privacy and data protection tasks for you, such as, assessments, privacy auditing, reviewing and planning.
InfoTrace guarantees that you will be provided with a bespoke service that is specifically tailor-made to meet your needs.
Service Deployment Process
The InfoTrace DPO as a Service process, commences with a setup workshop, where your business’s current status is professionally assessed, and an annual plan is created and agreed by you. It outlines the activities and tasks required to become compliant. InfoTrace divides the activities into two groups with you, and are known as reactive and proactive support, and is conjoined to create a comprehensive bespoke DPO service.
The annual plan is implemented and based on your agreed service level, which sets out the extent and schedule of the service. This is proven to optimise the agreed service to you and your business.
InfoTrace provides affordable and bespoke services for your business.